Room Hire Terms & Conditions

Provisional Bookings

Will be held for a maximum of five working days; if the booking is not confirmed within this time it will be cancelled without prior notice.

Cancellations

If your booking is cancelled five working days or less prior to the hire date you will be charged in full, including any catering and refreshments. There will be no charge if a meeting is cancelled giving more than five working days notice. BVEL reserve the right to cancel meetings if the hirer fails to adhere to our terms and conditions or if there are circumstances beyond our control.

Access

Meeting rooms will be available between 08:30am and 18:00pm. Access outside these hours can be arranged with prior notice. Hirers arriving before designated times cannot be guaranteed immediate access to the meeting rooms and any meeting over running will be charged at the published hourly rate.

Catering

Catering can be ordered through the centre or you are welcome to provide your own buffet. Please give as much notice as possible if you would like us to provide the food.

Layout

Please confirm at the time of booking your room layout style.

Parking

Free parking is available at the centre.

Payment

All room bookings are invoiced in arrears and are payable within thirty days. Under some circumstances a deposit may be required. This will be discussed at the time of booking.

Safety

All delegates must observe the safety guidelines of the centre. It is the hirer’s responsibility to ensure the safety and security of their delegates.

Security

BVEL accept no responsibility for unattended personal belongings or equipment.